G21 Clinical Faculty Mentor FAQs

  1. How often will the resident be assigned to my clinic/office?
  2. Will the same resident be assigned each week?
  3. Can I be the clinical mentor for more than one resident?
  4. How can I integrate residents into the flow of my scheduled patients?
  5. Can I choose the time when residents will come to my office?
  6. Can I still mentor a resident if I only have one room?
  7. Can the resident just shadow me as I work?
  8. Should I ask permission from each patient to be seen by the residents?
  9. Can the residents complete patient documentation?
  10. What happens when I am on vacation or out of the office?
  11. Will I need to complete an evaluation?
  12. What if there is a problem with the resident?
  13. What if the resident doesn’t show up to clinic?
  14. Does this “count” for teaching?
  15. What other career guidance am I expected to provide?

Frequently Asked Questions:

  1. How often will the resident be assigned to my clinic/office?
    One ½ day for two weeks in a row, then out for 4 weeks. A total of 16 half-day sessions each year.
     
  2. Will the same resident be assigned each week?
    Yes. The same resident will come to your office on the same ½ day for 2 sequential weeks out of every 6 weeks. PGY-2 residents are assigned for 2 years; PGY-3 residents will be there only one year.
     
  3. Can I be the clinical mentor for more than one resident?
    Yes – if you mentor 3 residents, you could plan on always having a resident in your office on a particular ½ day every week. Alternately, you could supervise two residents in each of two rooms on a single half day.
     
  4. How can I integrate residents into the flow of my scheduled patients?
    The ideal model is based on having 2 examination rooms. While you see your first patient in one room, the resident sees the 2nd in the other. When you finish with your first patient, ask the resident to stop and present whatever they have learned. Then you enter the room and see the patient as you normally would. Upon exiting the room, discuss the case with the resident, who can then complete a preliminary chart note and orders which you will later sign. A tabular version of the model is as follows, with 8 patients scheduled in 30-minute slots over a 4-hour clinic.

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    1-Resident Model
     

    Time Room 1 Room 2
    8:00 Attending with Pt 1 Resident with Patient 2
    8:30 Attending complete with Pt 1 Resident presents to Attending
    8:35   Attending/Resident with Patient 2
    8:55   Discussion of plan with Resident
    9:00 Attending with Patient 3 Resident charting
    9:30 Attending with Patient 4 Resident with Patient 5
    10:00 Attending complete with Pt 4 Resident presents to Attending
    10:05   Attending/Resident with Patient 5
    10:25   Discussion of plan with Resident
    10:30 Attending with Patient 6 Resident charting
    11:00 Attending with Patient 7 Resident with patient 8
    11:30 Attending complete with Pt 7 Resident presents to Attending
    11:35   Attending/Resident with patient 8
    11:55   Wrap-up discussion/questions with resident



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    2-Resident Model
     

    Time Room 1 Room 2
    8:00 R1 with Patient 1   
    8:30 Attending/Resident with Patient1 R2 with Patient 2
    9:00 R1 with Patient 3 Attending/Resident with Patient 2
    9:30 Attending/Resident with Patient 3 R2 with Patient 4
    10:00 R1 with Patient 5 Attending/Resident with Patient 4
    10:30 Attending/Resident with patient 5 R2 with Patient 6
    11:00 R1 with Patient 7 Attending/Resident with Patient 6
    11:30 Attending/Resident with Patient 6 R2 with Patient 8
    12:00   Attending/Resident with Patient 8



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  5. Can I choose the time when residents will come to my office?
    Yes – with the exception of Wednesday (all day) and Thursday morning, we will work to schedule a resident into the office session most convenient for you.
     
  6. Can I still mentor a resident if I only have one room?
    It’s not ideal for you (you may have to see fewer patients).
     
  7. Can the resident just shadow me as I work?
    No. The ideal is for residents to see patients independently before you see them, present the case to you, then see the patients together. Occasional shadowing of alternative experiences (e.g., procedures) is encouraged.
     
  8. Should I ask permission from each patient to be seen by the residents?
    Yes. Our experience and the data suggest that residents in this setting have a positive effect on patient satisfaction. However, there may be patients who do not want to see a resident, and this is fine, so long as the resident is not simply shadowing the entire clinical session.
     
  9. Can the residents complete patient documentation?
    Yes. We plan to train residents in the use of EPIC for outpatient care. If you have another EMR, please encourage them to take the time to learn the EMR for use in your clinical setting.
     
  10. What happens when I am on vacation or out of the office? There are two good options. First, you could ask one of your partners to supervise the resident for a half-day. If that doesn’t work, please call the program office in advance (212) 562-6401 and let us know so we can re-assign the resident for that day.
     
  11. Will I need to complete an evaluation?
    Twice each year we will send you an evaluation form to advise us on the resident’s performance.
     
  12. What if there is a problem with the resident?
    Please contact Patrick Cocks, one of the Associate Program Directors, or the program office (212) 562-6401 ASAP. We understand that mismatches can occur, and will do our best to accommodate changes if necessary.
     
  13. What if the resident doesn’t show up to clinic?
    Contact the program office the same day (212) 562-6401.
     
  14. Does this “count” for teaching?
    YES! Assuming this mentoring role for one resident fulfills the Artman II faculty requirement for part-time faculty (20 hours per year). Assuming this role for 3 residents fulfills the Artman II requirement for full time faculty (50 hours per year).
     
  15. What other career guidance am I expected to provide?
    Ideally, you may be asked to provide a letter of recommendation (or assist the division director in writing a letter) to support a fellowship application.

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